• Meet Date: Sat & Sun July 12th & 13th
• Location: Woodlands Cabana Club, 111 Longleaf Drive, Walnut Creek 94598

• Meet Begins: 9am
• Livorna Warm Ups:
  • Saturday: 8am-8:10am, lanes 4,5,6
  • Sunday: 7:50am-8am, lanes 1,2,3
• Pool area will open for team area set up on Saturday 7/12 at 7 am

*Swimmers who have been invited to participate in the two day Woodlands Invitational meet received separate communications from our Team Director. Learn more about the Woodlands Meet in their info packet and on their website. Order of Events is available on both their website and in the info packet. Heat Sheets with estimated start times will be posted on both our website and their website.

Clerk of the Course:

• The Woodlands Invitational will be running a traditional style Clerk of the Course, located behind the blocks at the deep end of the pool. Events will be announced and also shared via x/Twitter.
• All 8 & unders must be labeled to enter the clerk.
• Relays: 8 and under relays must have a coach with them to enter the clerk.
• For all events (trials, finals, I.M. and relays) swimmers not seated with their fellow competitors inside the Clerk of the Course area prior to the FIRST heat of their event being released to the blocks will be considered a “no show” and will be scratched by the Clerk.

Team Set-up:

The gates to the pool area will be open at 7am on Saturday morning to allow for team set-up inside the club area. Map is page 15 of the program.

Spectator Viewing:

There will be a combination of Bleachers and Standing Room Only areas around the pool deck. These areas are for viewing only and not for tent set-up.

Parking:

Parking is limited. The lot will be closed for meet officials only. There will be a swimmer drop off zone at the pool entrance, please enter via Conifer Lane and exit Dogwood Lane for drop off.

Kermit's Cafe:

Kermit's Cafe will be open all weekend starting with coffee, breakfast burritos, donuts, and Boichik Bagels in the morning and our grill team will be hard at work during the lunch hours. Please see the menu in the Meet Program for all of the food selections.

LIVE STREAM

We’re excited to offer live streaming of the Woodlands Invitational so family and friends can watch every splash, cheer, and finish—from anywhere. CATCH ALL THE RACES LIVE ON YOUTUBE Search: Woodlands Invitational or visit: youtube.com/@woodlandsinvitational Whether you're poolside or cheering from afar, don’t miss a moment of the excitement!

Meet Timeline (remember that finals start time is based on when prelims end):

• Pool Area opens at 7 am
• National Anthem 8:55 am
• Saturday Trials 9 am
• Saturday Finals will begin approximately 60 minutes following the end of morning trials
• Medley Relay timed finals will begin immediately following afternoon Finals
• Sunday Trials 9 am
• Sunday Finals will begin approximately 60 minutes following the end of morning trials
• Free Relay timed finals will begin immediately following afternoon Finals
• Meet Awards 4:30 pm (approximately)

The meet will start at 5:00 PM.  Access to the facility begins at 4:00 PM. 

From the host team:

The diving board area of the main pool and the “kiddie splash pool” near the club house will be closed during meet operations.

Each team has been assigned a team location. It is the expectation of both our swim team and the Sycamore HOA that all families from both the home and visiting team clean up their assigned area prior to departing the event. Families are responsible for properly disposing of all trash and collecting their personal belongings. We appreciate your partnership on this! 

Preorder Burmese Food to eat at the meet (see below):

Wednesday Evening Meet

• Meet Begins @ 5:30pm
• Livorna Warm Ups @ 4:15pm-4:45pm
• Away Team’s Warm Ups @ 4:45pm-5:15pm
• Meet Theme: Aloha! 

Home meet reminders:

- layout of the pool deck: home side is near the entrance and the parking lot, away side is near the baby pool and Head Desk

- Please do not set up personal tents or chairs immediately next to the pool - these areas are meant to be viewing areas for all. The bleachers are included in this. Please come to watch your swimmers swim, then rotate out after their race so that other families can watch their swimmers.

- behind the blocks is for 15-18 swimmers, coaches and shepherds only, no parents. (If your swimmer cannot get to the blocks themselves (ie younger swimmers) please drop them off and then leave the area right after.)

- To be respectful to the HOA please do not set up personal tents until 6:30pm or later on Friday nights and 3pm on Wednesdays.

- The Baby Pool is always closed and off-limits during meets.

• When Saturday, June 21, 2025 
• Meet Begins @ 9am 
• LIV Warm-ups at 8:25am to 8:55am

Parking: Please do not park in the SSC parking lot, as it is reserved and closed to the visiting team. Visiting team members must park on the surrounding streets or in the Cornerstone Church parking lot across the street from SSC. 

Tents: Can be set up at 7am. The visiting team can setup tents on the grass and concrete next to the baby pool. Our baby pool has been filled with rocks so please make sure that no one throws them out of the area. You are welcome to use the area but we ask that you are careful. We also encourage multiple families to share tents as space is limited. 

Meet Staffing: Livorna volunteers will need to check in 30 minutes prior to the meet and verify that all workers are accounted for. They will need to check in with our jobs coordinators Danielle Sill and Tamara Jimenez who will be located at the computer desk. Volunteers must be 16 years or older please. Timers will need to be seated by 8:45am.

Meet Information: • Squid Snack shack will be open. Cash and Venmo will be accepted. • Both teams will provide their own tents and are responsible for their setup and removal immediately following the meet. Please make sure all trash is picked-up before leaving the meet. • Your team is responsible to manage your own swimmers, team and personnel as well as their safety. • The deep and shallow end of the pool are closed and swimmers 15 and under are not allowed to swim. Please make sure that your team manages your swimmers and not allow them in the pool. • Restrooms are open but may NOT be used for changing. • Swimmers are expected to arrive and depart in their swimsuits. • Showers are not on and may not be used. • The shallow end of the pool is closed to ALL swimmers. The deep end of the pool is only open for swimmers 15-18 years old to warmup. Please manage your swimmers to abide by these rules.