Livorna Dolphins Swim Team

Annual Jobs fulfill your volunteer commitment for the season.  If interested in an open position, please contact our Jobs Coordinator at [email protected].

2025 Open Annual Jobs

Apparel 

• Coordinates suits, caps, and apparel for swim team.  Manage team store.

Announcer

• Welcomes opposing team
• Announces results during home meets
• Makes general announcements
• Adds commentary when appropriate

Awards/Ribbons 

• Keeps track of records and ribbons
• Coordinates awards for swimmers, including at year-end awards ceremony
• Stickers/files ribbons and arranges distribution to visiting team for home meets
• Coordinates ribbon pick-up and filing for away meets

DCSL Day of Coordinator 

• Must be available both days of DCSL meet
• Work with DCSL rep to ensure all team duties are fulfilled
• Manage both day of DCSL team requirements 
• Coordinate/arrange rentals, team tents, etc, as needed

Fundraising/Sponsorship

• Coordinate fundraising efforts for swim team
• Coordinate sponsors for swim team

Head Desk (Offsite) 

• Must be available to work at certain times for each away and home meet assigned; averages about 5 hours of work (Monday-Wednesday for Wednesday meets or Wednesday-Saturday for Saturday meets)
• Prepares events files; coordinates swimmer seeding with coaches; collaborates on meet files with opposing team to create completed meet sheets
• Prints lane sheets at pool before meet start
• Prepares post-meet report, check for records; upload meet results onto DCSL website
• Publishes meet sheets online
• Brings computer to pool before meet start
• Maintains meet supplies 
• Invitational meet participation - registering swimmers

Head Desk (On-Site) 

• Arrives at home meets before meet begins (1/2 hour before meet start) and works until end of meet
• Runs computer during meet and coordinates with timing system
• Maintains and administers meet paperwork (lane sheets, DQ slips, officials boards)
• Supervises meet entry process (handling late additions/no-shows)
• Reconciles timing results throughout meets; ensures meet results are recorded properly
• Prints results for announcer and labels for ribbons
• Prints meet results and posts at meet

Head Desk Runner 

• Works each home meet.  Responsible for collecting the the event sheets from timers after each event and returning to head desk.  Responsible for passing DQ slips from stroke & turn to desk/head referee.

Head Lane Clerk

• Arrives before meet and works with junior coaches to ensure all 6U and 7/8 swimmers are lined up for races; works through 7/8 free relay
• Shared between 2 people

Head Referee

• In charge of running all home meets
• Must attends officials' clinic (April 27, 2025 11 AM-2 PM @ SSC)
• Duties include: advising stroke & turn officials, whistling swimmers to starting block, observing all heats, reviewing DQs, adjudicating disputes and scoring issues

Jobs Check-In Manager 

• For every home and away meet, prints meet job lists and meet sheet for self
• Arrives at every meet ½ hour before meet start and works through 7/8 backstroke race
• Checks meet job workers in; assigns floaters as needed
• Assists Head Lane Clerk with swimmer placement for all 6U and 7/8 races through backstroke races and again for Free Relay 

Popped Times Board 

• Maintains the best times board including but not limited to printing reports after each meet and updating the board as quickly as possible
• Works with coaches and places orders for best times incentives to be delivered to swimmers.

Set-Up Coordinator 

• Ensures set up of home swim meets
• Must arrive by 3 PM for Wednesday home meets and 6 PM on Fridays before Saturday home meets
• Supervises/organizes set-up crew to set up tables, chairs, ropes, blocks, etc. (set up takes 2-3 hours)
• Works with Meet Director to ensure pool is "meet ready" by starting time

Snack Shack Manager 

• Prepares Snack Shack at beginning of season
• Create menus and orders food and supplies for the snack bar
• Opens, closes and oversees the running of the snack bar during home meets
• Keeps records of expenses and income
• Works with Treasurer and Fundraising coordinator as needed
• Shops Costco, Safeway, and Amazon for snack shack as needed
• Purchases and ensures delivery of ice and other time-sensitive foods one hour before home meets
• Possibly picks up food during meets (or arranges for delivery)

Snack Shack Grill Manager 

• Prepares grill at beginning of season
• Create menus and orders food and supplies for the grill
• Opens, closes and oversees the running of the grill during home meets (schedule to be determined each season), as well as the pancake breakfast
• Keeps records of expenses and income
• Works with Treasurer and Fundraising coordinator as needed
• Shops Costco, Safeway, and Amazon for grill as needed
• Helps to manage grill volunteers and clean up

Sound System Coordinator - 

• Set-up and take-down of the sound system at home meets
• Troubleshoot any issues as they arise during home meets

Starter 

• Announces and starts each heat at home meets
• Must attend an Officials' clinic (April 27, 2025 11 AM-2 PM @ SSC)
• Works with Meet Director to move quickly and efficiently from one heat to the next

Stroke and Turn Official

• Judges swimmers' strokes and turns at home, away, DCSL, and Walnut Creek All City Meet, and County Swim Meet (Must work DCSL or County)
• Must attend an Officials' clinic (April 27, 2025 9-11 AM @ SSC)
• Works out a suitable schedule with other S/T officials to split meets each season

Take-Down Coordinator

• Stays after home meets to ensure take down and clean up
• Organizes take-down crew to take down tables, chairs, ropes, blocks, etc.
• Works with lifeguards, Meet Director and Pool Manager to ensure pool is properly closed or converted to regular swim use

Timing System Administrator

• Runs the timing system at all home meets (training will be provided)
• Set-up and take-down of the timing system at home meets

Video/Photo Coordinator 

• Takes pictures throughout the season
• Coordinates and produces team video for viewing at the end of the season award dinner