Annual Jobs
Annual Jobs fulfill your volunteer commitment for the season. If interested in an open position, please contact our Jobs Coordinator at [email protected].
All annual jobs have been filled for 2024 - Thank you families!
Announcer
- Welcomes opposing team
- Announces results during home meets
- Makes general announcements
- Adds commentary when appropriate
Auction Dinner Host
- Host and plan our biggest fundraiser of the season
- Coordinates catering, music, tables, decorating, and manages a team of volunteers to assist with the details
- Works closely with, and receives support from, the Social Events Coordinator
Best Times Board & Awards/Ribbons
- Maintains the best times board including but not limited to printing reports after each meet and updating the board as quickly as possible
- Works with coaches and places orders for best times incentives to be delivered to swimmers
- Keeps track of records and ribbons
- Develops awards and recognition program
- Distributes awards to swimmers, including at year-end awards ceremony
- Coordinates ribbons and ribbon workers for home meets
- Brings ribbon file box to away meets
Head Desk (Offsite)
- Must be available to work at certain times for each away and home meet assigned; averages about 5 hours of work (Monday-Wednesday for Wednesday meets or Wednesday-Saturday for Saturday meets)
- Prepares events files; coordinates swimmer seeding with coaches; collaborates on meet files with opposing team to create completed meet sheets
- Prints lane sheets at pool before meet start
- Prepares post-meet report, check for records; upload meet results onto DCSL website
- Publishes meet sheets online
- Brings computer to pool before meet start
- Maintains meet supplies
- Invitational meet participation - registering swimmers
Head Desk (On-Site)
- Arrives at home meets before meet begins (1/2 hour before meet start) and works until end of meet
- Runs computer during meet and coordinates with timing system
- Maintains and administers meet paperwork (lane sheets, DQ slips, officials boards)
- Supervises meet entry process (handling late additions/no-shows)
- Reconciles timing results throughout meets; ensures meet results are recorded properly
- Prints results for announcer and labels for ribbons
- Prints meet results and posts at meet
Head Desk Runner
- Works each home meet. Responsible for collecting the the event sheets from timers after each event and returning to head desk.
Head Lane Clerk
- Arrives before meet and works with junior coaches to ensure all 6U and 7/8 swimmers are lined up for races; works through 7/8 free relay
- Shared between 2 people
Head Referee
- In charge of running all home meets
- Must attends officials' clinic (May 7, 2023 1-3 PM @ RSM)
- Duties include: advising stroke & turn officials, whistling swimmers to starting block, observing all heats, reviewing DQs, adjudicating disputes and scoring issues
Jobs Check-In Manager
- For every home and away meet, prints meet job lists and meet sheet for self
- Arrives at every meet ½ hour before meet start and works through 7/8 backstroke race, then again for Free Relay
- Checks meet job workers in; assigns floaters as needed
- Assists Head Lane Clerk with swimmer placement for all 6U and 7/8 races through backstroke races and again for Free Relay
Set-Up Coordinator
- Ensures set up of home swim meets
- Must arrive by 3 PM for Wednesday home meets and 6 PM on Fridays before Saturday home meets
- Supervises/organizes set-up crew to set up tables, chairs, ropes, blocks, etc. (set up takes 2-3 hours)
- Works with Meet Director to ensure pool is "meet ready" by starting time
Snack Shack Manager
- Prepares Snack Shack at beginning of season
- Create menus and orders food and supplies for the snack bar
- Opens, closes and oversees the running of the snack bar during home meets
- Keeps records of expenses and income
- Works with Treasurer and Fundraising coordinator as needed
- Shops Costco, Safeway, and Amazon for snack shack as needed
- Purchases and ensures delivery of ice and other time-sensitive foods one hour before home meets
- Possibly picks up food during meets (or arranges for delivery)
Sound System Coordinator
- Set-up and take-down of the sound system at home meets
- Troubleshoot any issues as they arise during home meets
Starter
- Announces and starts each heat at home meets
- Must attend an Officials' clinic
- Works with Meet Director to move quickly and efficiently from one heat to the next
Stroke and Turn Official
- Judges swimmers' strokes and turns at home, away, DCSL, and Walnut Creek All City Meet, and County Swim Meet (Must work DCSL or County)
- Must attend an Officials' clinic
- Works out a suitable schedule with other S/T officials to split meets each season
Take-Down Coordinator
- Stays after home meets to ensure take down and clean up
- Organizes take-down crew to take down tables, chairs, ropes, blocks, etc.
- Works with lifeguards, Meet Director and Pool Manager to ensure pool is properly closed or converted to regular swim use
Timing System Administrator
- Runs the timing system at all home meets (training will be provided)
- Set-up and take-down of the timing system at home meets
Video/Photo Coordinator
- Takes pictures throughout the season
- Coordinates and produces team video for viewing at the end of the season award dinner
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