Livorna Dolphins Swim Team

Annual Jobs fulfill your volunteer commitment for the season.  If interested in an open position, please contact our Jobs Coordinator (Anne Lee) at [email protected].

All Annual Jobs are now filled!!! 

Thank you to all of our amazing Dolphin parents!

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Apparel 

• Coordinates suits, caps, and apparel for swim team.  Manage team store.

Announcer

• Welcomes opposing team
• Announces results during home meets
• Makes general announcements
• Adds commentary when appropriate

Awards/Ribbons

• Keeps track of records and ribbons (including inventory and ordering if needed)
• Coordinates awards for swimmers, including at year-end awards ceremony
• Stickers/files ribbons and arranges distribution to visiting team for home meets
• Coordinates ribbon pick-up and filing for away meets
• Job shared with 2 people

DCSL Day of Coordinator 

• Must be available both days of DCSL meet
• Work with DCSL rep to ensure all team duties are fulfilled
• Manage both day of DCSL team requirements 
• Coordinate/arrange rentals, team tents, etc, as needed

Fundraising/Sponsorship

• Coordinate fundraising efforts for swim team
• Coordinate sponsors for swim team

Head Desk (Offsite) 

• Must be available to work at certain times for each away and home meet assigned; averages about 5 hours of work (Monday-Wednesday for Wednesday meets or Wednesday-Saturday for Saturday meets)
• Prepares events files; coordinates swimmer seeding with coaches; collaborates on meet files with opposing team to create completed meet sheets
• Prints lane sheets at pool before meet start
• Prepares post-meet report, check for records; upload meet results onto DCSL website
• Publishes meet sheets online
• Brings computer to pool before meet start
• Maintains meet supplies 
• Invitational meet participation - registering swimmers

Head Desk (On-Site)

• Arrives at home meets before meet begins (1/2 hour before meet start) and works until end of meet
• Runs computer during meet and coordinates with timing system
• Maintains and administers meet paperwork (lane sheets, DQ slips, officials boards)
• Supervises meet entry process (handling late additions/no-shows)
• Reconciles timing results throughout meets; ensures meet results are recorded properly
• Prints results for announcer and labels for ribbons
• Prints meet results and posts at meet
• 3 people share this job and divide up home meets 

Head Desk Runner 

• Works each home meet.  Responsible for collecting the the event sheets from timers after each event and returning to head desk.  Responsible for passing DQ slips from stroke & turn to desk/head referee.

Head Lane Clerk/ Shepherd 

• Works with junior coaches to ensure all 6U and 7/8 swimmers are lined up for races; works through 7/8 free relay (last swim event of meets)
• Shared between 3 people for 2026 season (1 person per meet, both home & away meets)- must be able to work May 9 and May 16 meets

Head Referee

• In charge of running all home meets
• Must attends officials' clinic
• Duties include: advising stroke & turn officials, whistling swimmers to starting block, observing all heats, reviewing DQs, adjudicating disputes and scoring issues

Jobs Check-In Manager

• Shared between 2 people for the season- 1 person per meet
• For home and away meets, prints meet job lists (will be sent to you from the jobs coordinator). 
• Arrives at meet 30 mins before meet start to check in Livorna timers and other volunteers. Assign timers to lanes. Call/text anyone who has not checked in (phone numbers provided). You are not responsible for working jobs for any no-shows, etc.
• Helps the head lane clerk/shepherd to make sure swimmers 8 and under are in the correct order for starts of free relay, IM, freestyle, breaststroke and backstroke races. (Will be done approx 1/2 -2/3 through the meet).

Popped Times Board 

• Maintains the best times board including but not limited to printing reports after each meet and updating the board as quickly as possible
• Works with coaches and places orders for best times incentives to be delivered to swimmers.

Set-Up Coordinator 

• Ensures set up of home swim meets
• Must arrive by 3 PM for Wednesday home meets and 6 PM on Fridays before Saturday home meets
• Supervises/organizes set-up crew to set up tables, chairs, ropes, blocks, etc. (set up takes 2-3 hours)
• Works with Meet Director to ensure pool is "meet ready" by starting time

Snack Shack Manager 

• Prepares Snack Shack at beginning of season
• Create menus and orders food and supplies for the snack bar
• Opens, closes and oversees the running of the snack bar during home meets
• Keeps records of expenses and income
• Works with Treasurer and Fundraising coordinator as needed
• Shops Costco, Safeway, and Amazon for snack shack as needed
• Purchases and ensures delivery of ice and other time-sensitive foods one hour before home meets
• Possibly picks up food during meets (or arranges for delivery)
• Shared by 2 people

Snack Shack Grill Manager 

• Prepares grill at beginning of season
• Create menus and orders food and supplies for the grill
• Opens, closes and oversees the running of the grill during home meets (schedule to be determined each season), as well as the pancake breakfast
• Keeps records of expenses and income
• Works with Treasurer and Fundraising coordinator as needed
• Shops Costco, Safeway, and Amazon for grill as needed
• Helps to manage grill volunteers and clean up

Snack Shack Shift Captain

• Works at the snack shack during the home meets
• Helps prepare & serve food, sell drinks, candy, meal tickets
• Confirms that assigned volunteers/substitutes have checked in for their snack shack and grill responsibilities
• oversees general operations of the snack shack during the meet and escalates issues to the Manager as needed
• Shared by 2 people to cover home meets; can be split as 4 full-length shifts or 8 half-meet shifts (also possibly pancake breakfast for training/orientation)

Starter 

• Announces and starts each heat at home meets/ time trials (1 starter per home meet)
• Job is shared between 2 people ( total of 4 meets per person for the season)
• Must attend an Officials' clinic (Sunday April 26, 10am @ Forest Hills Pool)
• Works with Meet Director to move quickly and efficiently from one heat to the next

Stroke and Turn Official Team

• Judges swimmers' strokes & turns at home, away, DCSL, and Woodlands Invitational, and County Swim Meet (Must work DCSL or County- need to have 2 years experience to work County meet)
• Must attend an Officials' clinic (Sunday April 26, 10am @ Forest Hills Pools or Monday night 6pm near Heather Farms)
• Works out a suitable schedule with other S/T officials to split meets each season- total of 9 people on the team- approx 4 meets assigned for the entire season!

Take-Down Coordinator

• Stays after home meets to ensure take down and clean up
• Organizes take-down crew to take down tables, chairs, ropes, blocks, etc.
• Works with lifeguards, Meet Director and Pool Manager to ensure pool is properly closed or converted to regular swim use

Timing System Administrator

• Runs the timing system at all home meets (training will be provided)
• Set-up and take-down of the timing system at home meets

Video/Photo Coordinator 

• Takes pictures throughout the season
• Coordinates and produces team video for viewing at the end of the season award dinner