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Signing-In and Out of a Meet

Last minute changes/illnesses…Please send a note to [email protected] ASAP. * Fees may apply.

See below for information on fines for missing a scheduled swim at a meet, in addition to the sign-in process. All swimmers will default to signed-out for all meets at the beginning of the season.


Sign-In Process & Deadlines

1) Sign-In Process

If you are planning to attend any meet, you will need to SIGN-IN for each event that you are available at least one week prior to the meet. If you will not be attending, no action is required, but it is helpful for our Head Desk if you select "Not Attending" so that no one worries you just forgot! You will be able to make changes to your commitment up to a week before the meet is scheduled.

  • Meet sign-ins are done online. Go to the Calendar.
  • Click the “MEET ENTRY” button next to the meet name and then click the blue “Edit” tab under your athletes' names.
  • Click on the drop down menu next to each of your swimmers' names and choose “attending”
  • You may leave notes for Coach Matt in the Notes field if you’d like. (For example, you may be late or you need to leave early.)
  • Click Save to record your choices.

2) Sign-in Deadlines

Why are sign-in/out deadlines important?

A lot of planning goes into "who swims what" at meets. If you swimmer is not able to come to a meet, and we don't find out until after the entry deadline, then we cannot get another swimmer to swim in her/his place. We thank you in advance for your help.

League and Non League Meets (the majority of all our swim meets):

The SIGN-IN deadline for these meets is noon of the day that is one week before the meet. e.g, for a Wednesday meet, the deadline is noon of the previous Wednesday. For a Saturday meet, the deadline is noon the previous Saturday.

Invitational Meets:

Most Invitationals are "sign-in" meaning you have to fill out a form to be enrolled in the meet. We will notify you of upcoming Invitationals and how to sign IN for them, but usually the deadline is 2 weeks prior to the event.

DCSL - League Championship Meet:

The coaches need to know ASAP if you are not attending, but no less than 2 weeks before the meet. This meet is the culmination of the season so all swimmers are strongly encouraged to attend.

It is not necessary to attend all practices and meets. We realize that family plans or illness may result in your absence. If you become ill on the day of the meet, please contact [email protected].

Fines:

A $25 fine will be assessed for any swimmer that is entered in a meet and a) fails to show up; or b) after the sign-out deadline, notifies the Director or Assistant Director that the swimmer will not participate in the meet (a "Late Sign-out."). If you are signing out the day of the meet or the day before, you may call or email the Director or Assistant Director. You will be contacted via email about your fine. You will have one week to pay your fine. If the fine is not paid by that time, the swimmer will be suspended from future meets until the fine is paid. Exceptions will be made in case of illness so long as the Director or Assistant Director is notified prior to the start of the meet.

Please remember you are still responsible for the meets that you have been scheduled to work, even if your child is not swimming. Trade with another parent, if necessary. Parents will be required to pay a fine for each meet job missed, or if they fail to adequately fulfill the job requirement.

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